BYLAWS
OF
Hunting Ridge Community
Assembly, Incorporated
ARTICLE 1
OFFICES
SECTION 1.
PRINCIPAL OFFICE
The principal
office of the corporation is located in
SECTION 2.
CHANGE OF ADDRESS
The
designation of the city, county or state
of the corporation's principal office may be changed by amendment of these
Bylaws. The Board of Directors may change the principal office from one
location to another within the named city by noting the changed address and
effective date below, and such changes of address shall not be deemed, nor
require, an amendment of these Bylaws:
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Dated: ________, 19__
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Dated: ________, 19__
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Dated: ________, 19__
SECTION 3.
OTHER OFFICES
The
corporation may also have offices at such other places, within or without its
state of incorporation, where it is qualified to do business, as its business
and activities may require, and as the board of directors may, from time to
time, designate.
ARTICLE 2
NONPROFIT
PURPOSES
SECTION 1.
IRC SECTION 501(c)(3) PURPOSES
This
corporation is organized exclusively for one or more of the purposes as
specified in Section 501(c)(3) of the Internal Revenue Code, including, for
such purposes, the making of distributions to organizations that qualify as
exempt organizations under Section 501(c)(3) of the Internal Revenue Code.
Section 2.
SPECIFIC OBJECTIVES AND PURPOSES
The specific
objectives and purposes of this corporation shall be 1) to inform and educate
the residents of the Baltimore City neighborhood known as Hunting Ridge
regarding the general upkeep of their properties, improving the environment and
recycling, 2) to monitor traffic and crime and to reduce both as much as
possible for the welfare of its citizens, 3) to maintain and improve education
and facilities at the local elementary school, 4) to monitor the physical
conditions of housing to prevent deterioration of the neighborhood, 5) and to
monitor and improve the social aspects of the neighborhood and of the general
community.
ARTICLE 3
DIRECTORS
SECTION 1.
NUMBER
The
corporation shall have from fifteen (15) to twenty-five (25) directors,
one-third of which shall be elected each year and collectively they shall be
known as the Board of Directors.
SECTION 2.
QUALIFICATIONS
Directors
shall be of the age of majority in this state. Other qualifications for
directors of this corporation shall be as follows: 1) they shall be residents
of this neighborhood as defined by the Board of Directors, and 2) they shall be
members in good standing of Hunting Ridge Community Assembly, Incorporated.
SECTION 3.
POWERS
Subject to
the provisions of the laws of this state and any limitations in the Articles of
Incorporation and these Bylaws relating to action required or permitted to be
taken or approved by the members, if any, of this corporation, the activities
and affairs of this corporation shall be conducted and all corporate powers
shall be exercised by or under the direction of the Board of Directors.
SECTION 4.
DUTIES
It shall be
the duty of the directors to:
(a) Perform
any and all duties imposed on them collectively or individually by law, by the
Articles of Incorporation, or by these Bylaws;
(b) Appoint
and remove, employ and discharge, and, except as otherwise provided in these
Bylaws, prescribe the duties and fix the compensation, if any, of all officers,
agents and employees of the corporation;
(c) Supervise
all officers, agents and employees of the corporation to assure that their
duties are performed properly;
(d) Meet at
such times and places as required by these Bylaws;
SECTION 5.
TERM OF OFFICE
Each director
shall hold office for a period of three years and until his or her successor is
elected and qualifies. Each year, one third of the authorized number of directors shall be elected to serve on the
board of directors.
If at a
meeting for the election of directors, more than one group requires directors
to be elected, the Secretary of the Corporation may use any chance selection to
determine who serves three-year, two-year, and one-year terms.
Members
elected to the board at the April Spring Assembly shall take office at the May
Board meeting.
SECTION 6.
COMPENSATION
Directors shall
serve without compensation. They shall be allowed reasonable advancement or
reimbursement of expenses incurred in the performance of their duties.
SECTION 7.
PLACE OF MEETINGS
Meetings
shall be held at the principal office of the corporation unless otherwise
provided by the board or at such other place as may be designated from time to
time by resolution of the Board of Directors.
SECTION 8.
REGULAR MEETINGS
Regular
meetings of Directors shall be held on the first Monday of the month at 7:30
p.m., unless such day falls on a legal holiday, in which event the regular
meeting shall be held at the same hour and place on the next Monday. A minimum
of eight (8) regular meetings shall be held each year.
SECTION 9.
SPECIAL MEETINGS
Special
meetings of the Board of Directors may be called by the Chairperson of the
Board, the President, the First Vice‑President, the Second Vice
President, the Secretary, by any two directors, or, if different, by the
persons specifically authorized under the laws of this state to call special
meetings of the board. Such meetings shall be held at the principal office of
the corporation or, if different, at the place designated by the person or
persons calling the special meeting.
SECTION 10.
NOTICE OF MEETINGS
Unless
otherwise provided by the Articles of Incorporation, these Bylaws, or
provisions of law, the following provisions shall govern the giving of notice
for meetings of the board of directors:
(a) Regular
Meetings. No notice need be given of any regular meeting of the board of
directors except that location of the next meeting shall be stated at the end
of the previous meeting.
(b) Special
Meetings. At least one week prior notice shall be given by the Secretary of the
corporation to each director of each special meeting of the board. Such notice
may be oral or written, may be given personally, by first class mail, by
telephone, or by facsimile machine, and shall state the place, date and time of
the meeting and the matters proposed to be acted upon at the meeting. In the
case of facsimile notification, the director to be contacted shall acknowledge
personal receipt of the facsimile notice by a return message or telephone call
within twenty four hours of the first facsimile transmission.
(c) Waiver of
Notice. Whenever any notice of a meeting is required to be given to any
director of this corporation under provisions of the Articles of Incorporation,
these Bylaws, or the law of this state, a waiver of notice in writing signed by
the director, whether before or after the time of the meeting, shall be
equivalent to the giving of such notice.
SECTION 11.
QUORUM FOR MEETINGS
A quorum
shall consist of one-half of the number of members of the Board of Directors.
Except as
otherwise provided under the Articles of Incorporation, these Bylaws, or
provisions of law, no business shall be considered by the board at any meeting
at which the required quorum is not present, and the only motion which the
Chair shall entertain at such meeting is a motion to adjourn.
SECTION 12.
MAJORITY ACTION AS BOARD ACTION
Every act or
decision done or made by a majority of the directors present at a meeting duly
held at which a quorum is present is the act of the Board of Directors, unless
the Articles of Incorporation, these Bylaws, or provisions of law require a
greater percentage or different voting rules for approval of a matter by the
board.
SECTION 13.
CONDUCT OF MEETINGS
Meetings of
the Board of Directors shall be presided over by the President of the
corporation or, in his or her absence, by the Vice President of the corporation
or, in the absence of each of these persons, by a Chairperson chosen by a
majority of the directors present at the meeting. The Secretary of the
corporation shall act as secretary of all meetings of the board, provided that,
in his or her absence, the presiding officer shall appoint another person to
act as Secretary of the Meeting.
Meetings
shall be governed by Roberts Rules of Order, insofar as such rules are not
inconsistent with or in conflict with the Articles of Incorporation, these
Bylaws, or with provisions of law.
SECTION 14.
VACANCIES
Vacancies on
the Board of Directors shall exist (1) on the death, resignation or removal of
any director, and (2) whenever the number of authorized directors is increased.
Any director
may resign effective upon giving written notice to the Chairperson of the
Board, the President, the Secretary, or the Board of Directors, unless the
notice specifies a later time for the effectiveness of such resignation. No
director may resign if the corporation would then be left without a duly
elected director or directors in charge of its affairs, except upon notice to
the Office of the Attorney General or other appropriate agency of this state.
Directors may
be removed from office, with or without cause, as permitted by and in
accordance with the laws of this state. Failure to attend two consecutive
regular Board meetings shall constitute cause for removal.
Unless
otherwise prohibited by the Articles of Incorporation, these Bylaws or
provisions of law, vacancies on the board may be filled by approval of the
board of directors. If the number of directors then in office is less than a
quorum, a vacancy on the board may be filled by approval of a majority of the
directors then in office or by a sole remaining director. A person elected to
fill a vacancy on the board shall hold office for the vacant position’s full
term or until his or her resignation or removal from office.
SECTION 15.
NONLIABILITY OF DIRECTORS
The directors
shall not be personally liable for the debts, liabilities, or other obligations
of the corporation.
SECTION 16.
INDEMNIFICATION BY CORPORATION OF DIRECTORS AND OFFICERS
The directors
and officers of the corporation shall be indemnified by the corporation to the
fullest extent permissible under the laws of this state.
SECTION 17.
INSURANCE FOR CORPORATE AGENTS
Except as may
be otherwise provided under provisions of law, the Board of Directors may adopt
a resolution authorizing the purchase and maintenance of insurance on behalf of
any agent of the corporation (including a director, officer, employee or other
agent of the corporation) against liabilities asserted against or incurred by
the agent in such capacity or arising out of the agent's status as such, whether
or not the corporation would have the power to indemnify the agent against such
liability under the Articles of Incorporation, these Bylaws or provisions of
law.
ARTICLE 4
OFFICERS
SECTION 1.
DESIGNATION OF OFFICERS
The officers
of the corporation shall be a President, a First Vice President, a Second Vice
President, a Secretary, and a Treasurer. The corporation may also have a
Chairperson of the Board, additional Vice Presidents, Assistant Secretaries,
Assistant Treasurers, and other such officers with such titles as may be
determined from time to time by the Board of Directors.
SECTION 2.
QUALIFICATIONS
Any member of
the Board of Directors may serve as officer of this corporation.
SECTION 3.
ELECTION AND TERM OF OFFICE
Officers
shall be elected annually by the Board of Directors at its first meeting after
new board members have been elected, or at any time, and each officer shall
hold office until he or she resigns or is removed or is otherwise disqualified
to serve, or until his or her successor shall be elected and qualified,
whichever occurs first. Persons serving as first and second vice presidents
shall be nominated to the next highest office. However, the board of directors
may elect at its discretion anyone qualified. Officers shall take office July
1.
SECTION 4.
REMOVAL AND RESIGNATION
Any officer
may be removed, either with or without cause, by the Board of Directors, at any
time. Any officer may resign at any time by giving written notice to the Board
of Directors or to the President or Secretary of the corporation. Any such
resignation shall take effect at the date of receipt of such notice or at any
later date specified therein, and, unless otherwise specified therein, the
acceptance of such resignation shall not be necessary to make it effective. The
above provisions of this Section shall be superseded by any conflicting terms
of a contract which has been approved or ratified by the Board of Directors
relating to the employment of any officer of the corporation.
SECTION 5.
VACANCIES
Any vacancy
caused by the death, resignation, removal, disqualification, or otherwise, of
any officer shall be filled by the Board of Directors. In the event of a
vacancy in any office other than that of President, such vacancy may be filled
temporarily by appointment by the President until such time as the Board shall
fill the vacancy. Vacancies occurring in offices of officers appointed at the
discretion of the board may or may not be filled as the board shall determine.
SECTION 6.
DUTIES OF PRESIDENT
The President
shall be the chief executive officer of the corporation and shall, subject to
the control of the Board of Directors, supervise and control the affairs of the
corporation and the activities of the officers. The role of the President is
facilitator and manager of information.
He or she shall perform all duties incident to his or her office and
such other duties as may be required by law, by the Articles of Incorporation,
or by these Bylaws, or which may be prescribed from time to time by the Board
of Directors. Unless another person is specifically appointed as Chairperson of
the Board of Directors, the President shall preside at all meetings of the
Board of Directors and at all meetings of the members. Except as otherwise
expressly provided by law, by the Articles of Incorporation, or by these
Bylaws, he or she shall, in the name of the corporation, execute such deeds,
mortgages, bonds, contracts, checks, or other instruments which may from time
to time be authorized by the Board of Directors.
SECTION 7.
DUTIES OF FIRST VICE PRESIDENT
In the
absence of the President, or in the event of his or her inability or refusal to
act, the First Vice President shall perform all the duties of the President,
and when so acting shall have all the powers of, and be subject to all the
restrictions on, the President. The First Vice President shall be nominated to
the position of President for the following year. The First Vice President
shall have other powers and perform such other duties as may be prescribed by
law, by the Articles of Incorporation, or by these Bylaws, or as may be
prescribed by the Board of Directors. The First Vice President shall report to
the President and the Board.
In addition,
the First Vice President shall serve as facilitator and be responsible for
Community Development, Parks and Recreation, Public Works, Traffic, Membership
and Welcoming Committees. He or she will assist in preparation and facilitation
of full reporting and activities undertaken by above committees, introduce new
business when necessary from these committees, act as board liaison to these
committees and form subcommittees when needed. The First Vice-President will
act as liaison with local government in areas of planning and zoning, economic
development and housing as needed.
SECTION 8.
DUTIES OF SECOND VICE PRESIDENT
In the
absence of the President and First Vice President, or in the event of his or
her inability or refusal to act, the Second Vice President shall perform all
the duties of the President, and when so acting shall have all the powers of,
and be subject to all the restrictions on, the President. The Second Vice
President shall have other powers and perform such other duties as may be
prescribed by law, by the Articles of Incorporation, or by these Bylaws, or as
may be prescribed by the Board of Directors. The Second Vice President shall
report to the President and the Board.
In addition,
the Second Vice President shall serve as liaison to the Education, Crime
Prevention, Events and Newsletter Committees, and shall act as liaison to local
government in areas of transportation, health, education safety and welfare as
needed.
SECTION 9.
DUTIES OF SECRETARY
The Secretary
shall:
Certify and
keep at the principal office of the corporation the original, or a copy, of
these Bylaws as amended or otherwise altered to date.
Keep at the
principal office of the corporation or at such other place as the board may
determine, a book of minutes of all meetings of the directors, and, if
applicable, meetings of committees of directors and of members, recording
therein the time and place of holding, whether regular or special, how called,
how notice thereof was given, the names of those present or represented at the
meeting, and the proceedings thereof.
See that all
notices are duly given in accordance with the provisions of these Bylaws or as
required by law.
Be custodian
of the records and of the seal of the corporation and affix the seal, as
authorized by law or the provisions of these Bylaws, to duly executed documents
of the corporation.
Keep at the
principal office of the corporation a membership book containing the name and
address of each and any household members, and, in the case where any
membership has been terminated, he or she shall record such fact in the membership
book together with the date on which such membership ceased.
Exhibit at
all reasonable times to any director of the corporation, or to his or her agent
or attorney, on request therefor, the Bylaws, the
membership book, and the minutes of the proceedings of the directors of the
corporation.
In general,
perform all duties incident to the office of Secretary and such other duties as
may be required by law, by the Articles of Incorporation, or by these Bylaws,
or which may be assigned to him or her from time to time by the Board of
Directors.
When leaving
office, the Secretary shall turn over all records to the newly elected
Secretary so that Corporate records remain in the hands of duly elected
officers.
SECTION 10.
DUTIES OF TREASURER
The Treasurer
shall:
Have charge
and custody of, and be responsible for, all funds and securities of the
corporation, and deposit all such funds in the name of the corporation in such
banks, trust companies, or other depositories as shall be selected by the Board
of Directors.
Receive, and
give receipt for, monies due and payable to the corporation from any source
whatsoever.
Disburse, or
cause to be disbursed, the funds of the corporation as may be directed by the
Board of Directors, taking proper vouchers for such disbursements.
Keep and
maintain adequate and correct accounts of the corporation's properties and
business transactions, including accounts of its assets, liabilities, receipts,
disbursements, gains and losses.
Exhibit at
all reasonable times the books of account and financial records to any director
of the corporation, or to his or her agent or attorney, on request therefor.
Render to the
President and directors, whenever requested, an account of any or all of his or
her transactions as Treasurer and of the financial condition of the
corporation.
Prepare, or
cause to be prepared, and certify, or cause to be certified, the financial
statements to be included in any required reports.
In general,
perform all duties incident to the office of Treasurer and such other duties as
may be required by law, by the Articles of Incorporation of the corporation, or
by these Bylaws, or which may be assigned to him or her from time to time by
the Board of Directors.
SECTION 11.
COMPENSATION
Officers of
the corporation shall serve without compensation. They shall be allowed
reasonable advancement or reimbursement of expenses incurred in the performance
of their duties.
ARTICLE 5
COMMITTEES
SECTION 1.
EXECUTIVE COMMITTEE
The Board of
Directors may, by a majority vote of its members, designate an Executive
Committee consisting of five (5) officers and may delegate to such committee
the powers and authority of the board in the management of the business and
affairs of the corporation, to the extent permitted, and except as may
otherwise be provided, by provisions of law.
By a majority
vote of its members, the board may at any time revoke or modify any or all of
the Executive Committee authority so delegated, increase or decrease but not
below three (3) the number of the members of the Executive Committee, and fill
vacancies on the Executive Committee from the members of the board. The
Executive Committee shall keep regular minutes of its proceedings, cause them
to be filed with the corporate records, and report the same to the board from
time to time as the board may require.
SECTION 2.
OTHER COMMITTEES
The
corporation shall have such other committees as may from time to time be
designated by resolution of the Board of Directors. These committees may
consist of persons who are not also members of the board and shall act in an
advisory capacity to the board.
Standing
Committees shall be:
Nominations
Finance
Commercial/Residential
Community Relations
Community Improvement
Crime Prevention
Membership
Events
Welcoming
SECTION 3.
NOMINATIONS COMMITTEE
Nominations
Committee shall enlist qualified residents to represent the varied population
in Hunting Ridge and its various areas. It shall present the slate of residents
nominated for election at the Spring Assembly in written form and inform
members prior to the Spring meeting.
SECTION 4.
BLOCK CAPTAINS
Block
Captains shall be appointed by the Board of Directors. Their duties shall be to
assist in delivering information and requests from residents to the Board of
Directors and its committees and to assist in delivering information and
requests from the Board of Directors and its committees to their residents.
Block Captains may also assist in community activities and events.
SECTION 5.
BLOCK CAPTAIN COORDINATOR
A Block
Captain Coordinator shall be appointed to act as liaison with the
organization’s block captains. It shall be his/her duty to determine the work
block captains are asked to do, to distribute the materials to them, monitor
their work for HCRA, receive information from them. The Coordinator shall
report to the Chairman of the Community Development Committee.
SECTION 6.
MEETINGS AND ACTION OF COMMITTEES
Meetings and
action of committees shall be governed by, noticed, held and taken in
accordance with the provisions of these Bylaws concerning meetings of the Board
of Directors, with such changes in the context of such Bylaw provisions as are
necessary to substitute the committee and its members for the Board of
Directors and its members, except that the time for regular and special
meetings of committees may be fixed by resolution of the Board of Directors or
by the committee. The Board of Directors may also adopt rules and regulations
pertaining to the conduct of meetings of committees to the extent that such
rules and regulations are not inconsistent with the provisions of these Bylaws.
SECTION 7.
COMPENSATION
Committee
members serve without compensation, but the Board may authorize reimbursement
for justifiable expense in the course of their operations.
ARTICLE 6
MEMBERS
SECTION 1.
DETERMINATION AND RIGHTS OF MEMBERS
The
corporation shall have only one class of members. No household member shall
hold more than one membership in the corporation. Households are defined as
being a one family dwelling in which several persons may live. Only one person
chosen by that family may exercise the voting privilege. Except as expressly
provided in or authorized by the Articles of Incorporation, the Bylaws of this
corporation, or provisions of law, all memberships shall have the same rights,
privileges, restrictions and conditions.
SECTION 2.
QUALIFICATIONS OF MEMBERS
The
qualifications for membership in this corporation are as follows: Members shall
be residents or owners of residential property in the Baltimore City Hunting
Ridge residential neighborhood which is bounded by Swann Avenue, Edmondson
Avenue, Cooks Lane, and Leakin Park as recorded in
the Hunting Ridge plat. Membership shall be by households. One member of each
household shall vote for that household.
SECTION 3.
ADMISSION OF MEMBERS
Applicants
shall be admitted to membership upon the payment of annual dues.
SECTION 4.
FEES AND DUES
Annual dues
payable to the corporation by members shall be $25.
SECTION 5.
MEMBERSHIP YEAR
Membership
year shall be the calendar year January 1 to December 31.
SECTION 5.
NUMBER OF MEMBERS
There is no
limit on the number of members the corporation may admit.
SECTION 6.
MEMBERSHIP BOOK
The
corporation shall keep a membership book or database containing the name and
address of each household membership. Termination of the membership of any
member shall be recorded, together with the date of termination of such
membership. Such book shall be kept at the corporation's principal office.
SECTION 7.
NONLIABILITY OF MEMBERS
A member of
this corporation is not, as such, personally liable for the debts, liabilities,
or obligations of the corporation.
SECTION 8.
NONTRANSFERABILITY OF MEMBERSHIPS
No member may
transfer a membership or any right arising therefrom.
All rights of membership cease upon the member's death or upon moving from
Hunting Ridge.
SECTION 9.
TERMINATION OF MEMBERSHIP
The
membership of a member shall terminate upon the occurrence of any of the
following events:
(1) Upon his
or her notice of such termination delivered to the President or Secretary of
the corporation personally or by mail, such membership to terminate upon the
date of delivery of the notice or date of deposit in the mail.
(2) Upon a
failure to renew his or her membership by paying dues on or before their due
date, such termination to be effective thirty (30) days after a written
notification of delinquency is given personally or mailed to such member by the
Secretary of the corporation. A member may avoid such termination by paying the
amount of delinquent dues within a thirty (30) day period following the
member's receipt of the written notification of delinquency.
(3) Upon the
member’s moving his or her residency from Hunting Ridge, and/or selling his or
her residential property.
(4) After
providing the member with reasonable written notice and an opportunity to be
heard either orally or in writing, upon a determination by the Board of
Directors that the member has engaged in conduct materially and seriously
prejudicial to the interests or purposes of the corporation. Any person
expelled from the corporation shall receive a refund of dues already paid for
the current dues period.
All rights of
a member in the corporation shall cease on termination of membership as herein
provided.
ARTICLE 7
MEETINGS OF
MEMBERS
SECTION 1.
PLACE OF MEETINGS
Meetings of
members shall be held at the principal office of the corporation or at such
other place or places as may be designated from time to time by resolution of
the Board of Directors.
SECTION 2.
REGULAR MEETINGS
A regular
meeting of members shall be held on the third Tuesday of April, at 7:30 p.m.,
for the purpose of electing directors and transacting other business as may
come before the meeting. The candidates receiving the highest number of votes
up to the number of directors to be elected shall be elected. Each household
voting member shall cast one vote, with voting being by ballot only. The annual
meeting of members for the purpose of electing directors shall be deemed a
regular meeting.
Other regular
meetings of the members shall be held on the third (3rd) Tuesday of October, at
7:30 p.m.
If the day
fixed for a regular meeting falls on a legal holiday, such meeting shall be
held at the same hour and place on the next Tuesday or at some other time fixed
by the Board of Directors.
SECTION 3.
SPECIAL MEETINGS OF MEMBERS
Special
meetings of the members shall be called by the Board of Directors, the
Chairperson of the Board, or the President of the corporation, or, if
different, by the persons specifically authorized under the laws of this state
to call special meetings of the members.
SECTION 4.
NOTICE OF MEETINGS
Unless
otherwise provided by the Articles of Incorporation, these Bylaws, or
provisions of law, notice stating the place, day and hour of the meeting and,
in the case of a special meeting, the purpose or purposes for which the meeting
is called, shall be delivered not less than ten (10) nor more than fifty (50)
days before the date of the meeting, either personally or by mail, by or at the
direction of the President, or the Secretary, or the persons calling the
meeting, to each member entitled to vote at such meeting. If mailed, such
notice shall be deemed to be delivered when deposited in the United States mail
addressed to the member at his or her address as it appears on the records of
the corporation, with postage prepaid. A notice in the corporation’s newsletter
mailed to each household will suffice for this notice. Personal notification
includes notification by telephone or by facsimile machine, provided however,
in the case of facsimile notification, the member to be contacted shall
acknowledge personal receipt of the facsimile notice by a return message or
telephone call within twenty four hours of the first facsimile transmission.
The notice of
any meeting of members at which directors are to be elected shall also state
the names of all those who are nominees or candidates for election to the board
at the time notice is given.
Whenever any
notice of a meeting is required to be given to any member of this corporation
under provisions of the Articles of Incorporation, these Bylaws, or the law of
this state, a waiver of notice in writing signed by the member, whether before
or after the time of the meeting, shall be equivalent to the giving of such
notice.
SECTION 5.
QUORUM FOR MEETINGS
A quorum
shall consist of thirty five (35) of the voting household members of the
corporation.
Except as
otherwise provided under the Articles of Incorporation, these Bylaws, or provisions
of law, no business shall be considered by the members at any meeting at which
the required quorum is not present, and the only motion which the Chair shall
entertain at such meeting is a motion to adjourn.
SECTION 6.
MAJORITY ACTION AS MEMBERSHIP ACTION
Every act or
decision done or made by a majority of voting household members present in
person or by proxy at a duly held meeting at which a quorum is present is the
act of the members, unless the Articles of Incorporation, these Bylaws, or provisions
of law require a greater number.
SECTION 7.
VOTING RIGHTS
Each
household membership is entitled to one vote on each matter submitted to a vote
by the members. Voting at duly held meetings shall be by voice vote. Election
of Directors, however, shall be by written ballot.
SECTION 8.
ACTION BY WRITTEN BALLOT
Except as
otherwise provided under the Articles of Incorporation, these Bylaws, or
provisions of law, any action which may be taken at any regular or special
meeting of members may be taken without a meeting if the corporation
distributes a written ballot to each member entitled to vote on the matter. The
ballot shall:
1. set forth
the proposed action;
2. provide an
opportunity to specify approval or disapproval of each proposal;
3. indicate
the number of responses needed to meet the quorum requirement and, except for
ballots soliciting votes for the election of directors, state the percentage of
approvals necessary to pass the measure submitted; and
4. shall
specify the date by which the ballot must be received by the corporation in
order to be counted. The date set shall afford members a reasonable time within
which to return the ballots to the corporation.
Ballots shall
be mailed or delivered in the manner required for giving notice of membership
meetings as specified in these bylaws.
Approval of
action by written ballot shall be valid only when the number of votes cast by
ballot within the time period specified equals or exceeds the quorum required
to be present at a meeting authorizing the action, and the number of approvals
equals or exceeds the number of votes that would be required to approve the
action at a meeting at which the total number of votes cast was the same as the
number of votes cast by ballot.
Directors may
be elected by written ballot. Such ballots for the election of directors shall
list the persons nominated at the time the ballots are mailed or delivered.
SECTION 9.
CONDUCT OF MEETINGS
Meetings of
members shall be presided over by the President of the corporation or, in his
or her absence, by the First Vice President of the corporation or, in his or
her absence, by the Second Vice President of the corporation, or in the absence
of all of these persons, by a Chairperson chosen by a majority of the voting
members, present at the meeting. The Secretary of the corporation shall act as
Secretary of all meetings of members, provided that, in his or her absence, the
presiding officer shall appoint another person to act as Secretary of the
Meeting.
Meetings
shall be governed by Roberts Rules of Order, as such rules may be revised from
time to time, insofar as such rules are not inconsistent with or in conflict
with the Articles of Incorporation, these Bylaws, or with provisions of law.
ARTICLE 8
EXECUTION OF
INSTRUMENTS, DEPOSITS AND FUNDS
SECTION 1.
EXECUTION OF INSTRUMENTS
The Board of
Directors, except as otherwise provided in these Bylaws, may by resolution
authorize any officer or agent of the corporation to enter into any contract or
execute and deliver any instrument in the name of and on behalf of the
corporation, and such authority may be general or confined to specific
instances. Unless so authorized, no officer, agent, or employee shall have any
power or authority to bind the corporation by any contract or engagement or to
pledge its credit or to render it liable monetarily for any purpose or in any
amount.
SECTION 2.
CHECKS AND NOTES
Except as
otherwise specifically determined by resolution of the Board of Directors, or
as otherwise required by law, checks, drafts, promissory notes, orders for the
payment of money, and other evidence of indebtedness of the corporation shall
be signed by the Treasurer and countersigned by the President of the
corporation.
SECTION 3.
DEPOSITS
All funds of
the corporation shall be deposited from time to time to the credit of the
corporation in such banks, trust companies, or other depositories as the Board
of Directors may select.
SECTION 4.
GIFTS
The Board of
Directors may accept on behalf of the corporation any contribution, gift,
bequest, or devise for the nonprofit purposes of this corporation.
SECTION 5.
FISCAL YEAR
The fiscal
year shall be July 1 to June 30.
ARTICLE 9
CORPORATE
RECORDS, REPORTS AND SEAL
SECTION 1.
MAINTENANCE OF CORPORATE RECORDS
The
corporation shall keep at its principal office:
(a) Minutes
of all meetings of directors, committees of the board and, if this corporation
has members, of all meetings of members, indicating the time and place of
holding such meetings, whether regular or special, how called, the notice
given, and the names of those present and the proceedings thereof;
(b) Adequate
and correct books and records of account, including accounts of its properties
and business transactions and accounts of its assets, liabilities, receipts,
disbursements, gains and losses;
(c) A record
of its members, if any, indicating their names and addresses and, if
applicable, the class of membership held by each member and the termination
date of any membership;
(d) A copy of
the corporation's Articles of Incorporation and Bylaws as amended to date,
which shall be open to inspection by the members, if any, of the corporation at
all reasonable times during office hours.
SECTION 2.
CORPORATE SEAL
The Board of
Directors may adopt, use, and at will alter, a corporate seal. Such seal shall
be kept at the principal office of the corporation. Failure to affix the seal
to corporate instruments, however, shall not affect the validity of any such
instrument.
SECTION 3.
DIRECTORS' INSPECTION RIGHTS
Every
director shall have the absolute right at any reasonable time to inspect and
copy all books, records and documents of every kind and to inspect the physical
properties of the corporation and shall have such other rights to inspect the
books, records and properties of this corporation as may be required under the
Articles of Incorporation, other provisions of these Bylaws, and provisions of
law.
SECTION 4.
MEMBERS' INSPECTION RIGHTS
Each and
every member of the corporation shall have the following inspection rights, for
a purpose reasonably related to such person's interest as a member:
(a) To
inspect and copy the record of all members' names, addresses and voting rights,
at reasonable times, upon written demand on the Secretary of the corporation,
which demand shall state the purpose for which the inspection rights are
requested.
(b) To obtain
from the Secretary of the corporation, upon written demand on, and payment of a
reasonable charge to, the Secretary of the corporation, a list of the names,
addresses and voting rights of those members entitled to vote for the election
of directors as of the most recent record date for which the list has been
compiled or as of the date specified by the member subsequent to the date of
demand. The demand shall state the purpose for which the list is requested. The
membership list shall be made within a reasonable time after the demand is
received by the Secretary of the corporation or after the date specified
therein as of which the list is to be compiled.
(c) To
inspect at any reasonable time the books, records, or minutes of proceedings of
the members or of the board or committees of the board, upon written demand on
the Secretary of the corporation by the member, for a purpose reasonably
related to such person's interests as a member.
Members shall
have such other rights to inspect the books, records and properties of this
corporation as may be required under the Articles of Incorporation, other
provisions of these Bylaws, and provisions of law.
SECTION 5.
RIGHT TO COPY AND MAKE EXTRACTS
Any
inspection under the provisions of this Article may be made in person or by
agent or attorney and the right to inspection shall include the right to copy
and make extracts.
SECTION 6.
PERIODIC REPORT
The board
shall cause any annual or periodic report required under law to be prepared and
delivered to an office of this state or to the members, if any, of this
corporation, to be so prepared and delivered within the time limits set by law.
ARTICLE 10
IRC 501(c)(3)
TAX EXEMPTION PROVISIONS
SECTION 1.
LIMITATIONS ON ACTIVITIES
No
substantial part of the activities of this corporation shall be the carrying on
of propaganda, or otherwise attempting to influence legislation [except as
otherwise provided by Section 501(h) of the Internal Revenue Code], and this
corporation shall not participate in, or intervene in (including the publishing
or distribution of statements), any political campaign on behalf of, or in
opposition to, any candidate for public office.
Notwithstanding
any other provisions of these Bylaws, this corporation shall not carry on any
activities not permitted to be carried on (a) by a corporation exempt from
federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (b)
by a corporation, contributions to which are deductible under Section 170(c)(2)
of the Internal Revenue Code.
SECTION 2.
PROHIBITION AGAINST PRIVATE INUREMENT
No part of
the net earnings of this corporation shall inure to the benefit of, or be
distributable to, its members, directors or trustees, officers, or other
private persons, except that the corporation shall be authorized and empowered
to pay reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes of this corporation.
SECTION 3.
DISTRIBUTION OF ASSETS
Upon the
dissolution of this corporation, its assets remaining after payment, or
provision for payment, of all debts and liabilities of this corporation shall
be distributed for one or more exempt purposes within the meaning of Section
510(c)(3) of the Internal Revenue Code or shall be distributed to the federal
government, or to a state or local government, for a public purpose. Such
distribution shall be made in accordance with all applicable provisions of the
laws of this state.
SECTION 4.
PRIVATE FOUNDATION REQUIREMENTS AND RESTRICTIONS
In any
taxable year in which this corporation is a private foundation as described in
Section 509(a) of the Internal Revenue Code, the corporation 1) shall
distribute its income for said period at such time and manner as not to subject
it to tax under Section 4942 of the Internal Revenue Code; 2) shall not engage
in any act of self‑dealing as defined in Section 4941(d) of the Internal
Revenue Code; 3) shall not retain any excess business holdings as defined in
Section 4943 (c) of the Internal Revenue Code; 4) shall not make any
investments in such manner as to subject the corporation to tax under Section
4944 of the Internal Revenue Code; and 5) shall not make any taxable
expenditures as defined in Section 4945(d) of the Internal Revenue Code.
ARTICLE 11
AMENDMENT OF
BYLAWS
SECTION 1.
AMENDMENT
Subject to
the power of the members of this corporation to adopt, amend or repeal the
Bylaws of this corporation and except as may otherwise be specified under
provisions of law, these Bylaws, or any of them, may be altered, amended, or
repealed and new Bylaws adopted by approval of the Board of Directors.
ARTICLE 12
CONSTRUCTION
AND TERMS
If there is
any conflict between the provisions of these Bylaws and the Articles of
Incorporation of this corporation, the provisions of the Articles of
Incorporation shall govern.
Should any of
the provisions or portions of these Bylaws be held unenforceable or invalid for
any reason, the remaining provisions and portions of these Bylaws shall be
unaffected by such holding.
All
references in these Bylaws to the Articles of Incorporation shall be to the
Articles of Incorporation, Articles of Organization, Certificate of
Incorporation, Organizational Charter, Corporate Charter, or other founding
document of this corporation filed with an office of this state and used to
establish the legal existence of this corporation.
All
references in these Bylaws to a section or sections of the Internal Revenue
Code shall be to such sections of the Internal Revenue Code of 1986 as amended
from time to time, or to corresponding provisions of any future federal tax
code.
ADOPTION OF
BYLAWS
We, the
undersigned, are directors of this corporation, and we consent to, and hereby do,
adopt the foregoing Bylaws, consisting of twenty (20) preceding pages, as the
Bylaws of this corporation.
Dated:
___________________
1. ___________________________________________
2. ___________________________________________
3. ___________________________________________
4. ___________________________________________
5. ___________________________________________
6. ___________________________________________
7. ___________________________________________
8. ___________________________________________
9. ___________________________________________
10. ___________________________________________
11. ___________________________________________
12. ___________________________________________
13. ___________________________________________
14. ___________________________________________
15. ___________________________________________
16. ___________________________________________
17. ___________________________________________